Leave management plays an integral role in HR
policies that usually takes up a considerable part of the HR team’s time. These
employees have to make sure that they comply with all the leave compliances and
ensure optimum availability of personnel. Along with this, they also need to ensure
that employees are not dissatisfied due to the policies.
So many organizations have begun to consider
professional outsourcing services, such as to help with the complicated process
of leave management within the organization. These service providers are known
to use systems with advanced mathematical computing power that enable them to
efficiently manage all timekeeping and accrual calculations. In case of Paid
Time Off policies, the tracking system can make it easy for individuals as well
as their manager or HR (whichever is applicable) to submit, approve, and track
the paid leave time in a more efficient manner.
Typically, it is possible that organizations
may want to set up such systems in their office premises. This can be a huge
headache considering they are highly sophisticated and require efficient manual.
Thus, such leave programs can prove to be expensive and not necessarily ensure
100% accurate processing. So, either consider automating or outsourcing leave management process could be the better
For automated systems, the system can
automatically monitor leave applications of employees and identify if the
employees are eligible for leaves by checking their balance of leaves. It can
also track all pending, approved and rejected employee leave requests. And then
submit a detailed report to the reporting authority in case prior information
is required. Simultaneously even these individuals can view this information through
self-service portals. These portals can help them request leaves and access
leave benefits. Their line managers or HR managers can allow or reject their applications
immediately based on the company policy.
What are the advantages of leave
Reduction in costs
By automating the process of calculating
employee leaves, organization can reduce mistakes and make sure that even the
most complex leave rules are implemented with precision and ease. The system
can also provide a complete view of workforce utilization which can help
managers schedule resource requirement more effectively and adjust staffing
levels as conditions demand.
Efficient tracking of leaves:
It is highly recommended that companies take care while tracking employee. It
is better to monitor the amount of paid leave; sick leaves employees avail as
well as the holiday patterns within the organization. The possibility of manual
errors is entirely removed due to automation of leave management making it
easier to analyze business processes to be understood thoroughly. Such information
can help to map employee performance for a specific period.
Increase in productivity:
When you automate the process of managing
leaves, staff who earlier managed the process can take on more important
responsibilities. Such initiatives subsequently then help provide detailed
information to the top brass and helps them to take informed decisions and
improve productivity within the organization.
Increase morale of employees:
Efficient leave management is required to
develop employee morale and engagement as there is increased transparency and
manager-employee communication throughout the organization.
Automation helps in streamlining leave
processes and eliminates the need to manage all data on paper. Everything is
available in one place which helps managers take quicker decisions. In addition,
it helps keep the office environment clean.